SELECTBOARD – TOWN OF BRADFORD
MEETING MINUTES
Thursday, August 26, 2010
Regular Meeting
6:30 p.m. at the Bradford Academy Building in Room 10A
IN ATTENDANCE:
Board Members: Ted Unkles, David Chipman, Richard Bolander, Dan Perry III and Robert Miller
Administrative Assistant: Jessica Bean
Others: Shirley Beresford, Emily Moore, Karen Moore, Angela Chamberlain, Robert W. Nutting, Nancy Jones, Harvey Dorr, Rosemary Chipman, Brian Seligman, Bobette Scribner, Alex Nuti-De Biasi, Gloria Fox, Dwayne Salisbury and Barbara Kulzyck.
Ted Unkles, Chair, called the meeting to order at 6:30 p.m.
1. Public Comment
Nancy Jones requested permission to use the town-owned public parking lot next to the Bradford Congregational Church during the LEAF event for an oxen demonstration.
2. Animal Control Officer Appointment
Richard Bolander moved to appoint Karen Moore as Co-Animal Control Officer. MOTION PASSED.
3. Marshal & Swift Agreement
David Chipman moved to approve the agreement and authorize Ted Unkles, Chair, to sign it. MOTION PASSED.
4. Cartographic Associates Proposal
Richard Bolander moved to approve the proposal. MOTION PASSED.
5. Audit RFP
Jessica suggested that David Chipman, another Selectboard member, Henrietta join with her to review the proposals and bring back a recommendation to the Board. Her suggestion was approved.
6. Recycling Collection RFP
David Chipman moved not to accept the recommendation from the Recycling Committee to contract with Steve Rogers, and instead to contract with Earth Waste. David compared the proposals and discussion ensued within the Board and the public in the room. MOTION FAILED, David Chipman in favor and Ted Unkles, Robert Miller, Dan Perry III and Richard Bolander opposed.
Richard Bolander moved to negotiate a contract with Steve Rogers Rubbish for one year. MOTION PASSED.
Richard Bolander moved that the Recycling Advisory Committee to be disbanded with thanks from the Selectboard. MOTION PASSED.
7. Ablap – Dwayne Salisbury
Dwayne Salisbury asked if the Selectboard would support a new series of grants to upgrade the electricity at the Industrial Park. Mr. Salisbury went on to talk about his business. He also addressed the security of the Industrial Park and suggested that the Town get coverage during the hours of 2:00a.m. and 6:00a.m. The Board said they would be interested in working with the Industrial Park on electrical or infrastructure improvements.
8. VCDP Grant
Jessica Bean reported that CVCLT is looking for permission to do a VCDP grant application with the Town of Bradford for infrastructure improvements at Whistle Stop Trailer Park. Richard Bolander moved that the Selectboard express an interest was interested in working with CVCLT and to request more details. MOTION PASSED.
9. Street Lighting Inventory
Dan Perry III moved to go ahead with the Street Lighting inventory if selected by TRORC. MOTION PASSED.
10. Listers Errors and Omissions
David Chipman moved to approve the Listers’ report of Errors and Omissions. MOTION PASSED.
11. Bond Vote Follow Up
Ted Unkles agreed to be the point person for the Sewer Extension Project. Richard Bolander moved to ask Dubois and King to do an updated budget for the project. MOTION PASSED.
David Chipman moved to authorize Henrietta to negotiate the bonds for both projects and interim funding if needed. MOTION PASSED.
Discussion ensued about the roof project. The Board asked Jessica to draft a Clerk of the Works job description.
12. Minutes of August 12, 2010
David Chipman moved to approve as written. MOTION PASSED.
13. Orders
Dan Perry III moved to approve the orders. MOTION PASSED.
14. Other Business
Dan Perry III moved to allow the LEAF event organizers to use the public parking lot for the oxen demonstration and clean up after they are done. MOTION PASSED.
Dan Perry III moved to designate David Chipman to represent the Town at VLCT’s annual meeting. MOTION PASSED.
Discussion of the work being done at Elizabeth’s Park. Richard Bolander and Robert Miller will meet at the park at 8:00 a.m. Friday, August 24th to review the work in progress.
Richard Bolander asked if representatives attending meetings on behalf of the Town could bring back a report to the Selectboard.
David Chipman said he had been told that two towns that left CVSWMD have, based on the advice of counsel, declined to pay the termination fee.
Ted Unkles will be away September 20-22 and Richard Bolander will be away September 16 - October 10.
15. Executive Session – Personnel
Richard Bolander moved to go into executive session for personnel with Jessica to stay. MOTION PASSED. The Board went into executive session at 8:30 p.m. and returned to open session at 8:34 p.m.
16. Adjournment
Ted Unkles, Chair, adjourned the meeting at 9:20 p.m.
Respectfully Submitted,
Jessica Bean, Administrative Assistant
Note: Unless otherwise indicated, all motions “passed” were passed unanimously. Further, these Minutes are not official until approved and signed by the Selectboard.
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Thomas E. Unkles, Chair
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David R. Chipman, Vice Chair
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Robert D. Miller
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Daniel A. Perry III
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Richard Bolander
SELECTBOARD – TOWN OF BRADFORD
MEETING MINUTES
Thursday, August 12, 2010
Regular Meeting
6:30 p.m. at the Bradford Academy Building in Room 10A
IN ATTENDANCE:
Board Members: Ted Unkles, David Chipman, Richard Bolander, Dan Perry III and Robert Miller
Administrative Assistant: Jessica Bean
Others: Shirley Beresford, Peg Coutermarsh, Emily Moore, Karen Moore, Angela Chamberlain, Robert W. Nutting, Larry Drew, Nancy Jones, Randy Moore, Gene Martin, Philip Page, R. Todd Terrill, Leanne Woodward, Andy Clark and Barbara Kulzyck.
Ted Unkles, Chair, called the meeting to order at 6:30 p.m.
1. Public Comment
Peg Coutermarsh stated that four years ago the Bradford Downtown Partnership had obtained designation of Bradford under the Preserve America program and she thought that the signs memorializing the designation should be put up. Jessica Bean said that she has spoken with the state about the signs being in the state highway right of way and that one of the signs will be put up in Boch Park.
Shirley Beresford said that, at the Special Town Meeting, a member of the Water and Sewer Commission stated that Water and Sewer Department operated under its own charter and she would like to see the Selectboard clear up that issue because there is only one charter under which the Town operates.
Nancy Jones asked if the Energy Committee should show the presentation at the informational meeting on Monday, August 16 regarding repairs and improvements to the BA. It was decided by the Board that it would be better if the “presenter” were available to answer questions.
Peg Coutermarsh asked about the status of the Brushwood Forrest. Ted Unkles stated that the Town is waiting for an offer from Trust for Public Lands. The Board has not discussed with the Water and Sewer Commissioners whether a proposal to sell the forest would go to the water users.
2. Oxbow Board Appointment
Randy Moore of the Oxbow High School Board recommended to the Selectboard that Karen Moore be appointed to the Board. Dan Perry III moved to appoint Karen Moore to the Oxbow High School Board for the vacant term ending March 2011. MOTION PASSED.
3. Emergency Services
R. Todd Terrill asked the Board to go into executive session to discuss a personnel issue. Richard Bolander moved to go into executive session for personnel with R. Todd Terrill, Leanne Woodward, Gene Martin and Jessica Bean to stay. MOTION PASSED.
The Board went into executive session at 6:44 p.m. and to open session at 7:16 p.m.
4. Liquor License
David Chipman moved to approve a liquor license for the Perfect Pear's new pub. MOTION PASSED.
5. Recommendation of Recycling/Refuse Contractor
Richard Bolander thanked the recycling committee for their work. The committee has decided to recommend Steve's Rubbish Removal Services as the contractor of choice, that the Selectboard develop or ask the Town Attorney to draft a contract for Steve's Rubbish Removal, dissolve the committee and if appropriate establish such committee within the context of the Bradford Conservation Commission.
The Board felt they were not ready to act on the committee's recommendation and asked the committee if the current recycling provided by Steve's Rubbish was actually going to a recycling center. Barbara Kulzyck volunteered to organize a trip to the materials recycling facilities to obtain further information regarding the process.
6. Entertainment Permits
Robert Miller moved to approve the entertainment permits as presented. MOTION PASSED. The Board asked that Jessica look into the reason or standards for entertainment permits.
7. Listers Errors and Omissions
David Chipman moved to approve the listers’ suggestions for correction of errors and omissions. MOTION PASSED.
8. Municipal Service Awards
Dan Perry III moved to ratify the action of David Chipman providing Selectboard support letters on behalf of Shirley Beresford, Larry Coffin and Louise Allen for the Municipal Service Awards. MOTION PASSED.
9. 2009 Auditor's Report
The Board received a draft of the 2009 audit. David Chipman offered to draft a letter to the auditing firm for the Selectboard Chair, Water and Sewer Commissioner Chair and the Town Treasurer to sign.
10. Ridgeway Construction Contract
Dan Perry III moved to approve the contract with suggested changes and designate Robert Miller as the Selectboard member to sign off once the work is complete. MOTION PASSED.
11. Highway Department
A. Adopt State Standards
David Chipman moved to approve the state standards as presented. MOTION PASSED.
B. Capital Funds
David Chipman moved to transfer $60,412.52 from the Highway Project Capital Fund to the Highway budget to offset the extended paving. MOTION PASSED.
Dan Perry III moved to transfer the Barton Street credit balance to the Highway Sidewalk Capital Fund. MOTION PASSED.
David Chipman moved to change the agenda to consider going into executive session while Philip Page was still in attendance. MOTION PASSED.
12. Executive Session - Personnel
David Chipman moved to go into executive session for personnel and legal with Jessica Bean and Philip Page to stay. MOTION PASSED.
The Board went into executive session at 8:00 p.m. and came back into open session at 9:08 p.m.
David Chipman moved that Robert Miller be authorized, on behalf of the Selectboard, to handle the personnel issue that was discussed in executive session. MOTION PASSED.
13. Minutes of July 22, 2010
David Chipman moved to approve the minutes as presented. MOTION PASSED.
14. Orders
David Chipman moved to approve the orders as presented. MOTION PASSED.
15. Other Business
· Chair Ted Unkles said the State Auditor's office had contacted him regarding the concerns expressed by Town Treasurer Henrietta Powers regarding the book-keeping procedures of the Water and Sewer Department being different from those employed by the Town. The State Auditor's office will be preparing a situation report but that office does not have any authority over municipalities and it can only make recommendations.
· Robert W. Nutting and Karen Moore discussed with the Board the possibility of Karen Moore becoming the Animal Control Officer.
· Richard Bolander asked Robert W. Nutting to have Bridget provide the Selectboard with the Water and Sewer Agendas and Minutes.
Ted Unkles, Chair, adjourned the meeting at 9:20 p.m.
Respectfully Submitted,
Jessica Bean, Administrative Assistant
Note: Unless otherwise indicated, all motions “passed” were passed unanimously. Further, these Minutes are not official until approved and signed by the Selectboard.
___________________________________________
Thomas E. Unkles, Chair
___________________________________________
David R. Chipman, Vice Chair
___________________________________________
Robert D. Miller
___________________________________________
Daniel A. Perry III
___________________________________________
Richard Bolander