October 18, 2011 at 1:30 pm
Bradford Academy Building
Attending: Bob Terrill, Larry Drew, Jonathan Thornton, Robert W, Nutting and Bridget Simmons Visitors: Mark Youngstrom of Otter Creek Engineering, Mike Carey of State of Vermont, several others not listed, but attendance sheet is available upon request. Absent: Seth Bean, Lunnie Lang, Dale Thornton and Ron Moore Meeting called to order by Robert W. Nutting at 1:30 pm Water Project: · Mark Youngstrom gave an overview of the project including the following: o Installation of new tank. o Replacement of 16,000’ of water main. o Complete rebuild of water pump station. o There is a large amount of directional drilling Schedule: o As you see fit, may be some replacement of lines this late fall, early winter, but other than that, just hit hard in the spring. Funding: o Entirely by State of Vermont Drinking Water Revolving Fund. Review of Bid Requirements. o Otter Creek has provided a 16 page bid document package and would like all of them submitted fully executed. Review of Contract Documents. Easement: o All long term easements have been obtained. o The construction easements will be done prior to project, Bridget & Mark will be working on them. Special Conditions: o All water services under state highway will be moled or directional drilled with sleeves. o Hannaford water main in addendum #1 – this is priority in the spring. Location of line as well. o You must contact DBE and have proof prior to submission of the bid documents. § Semi-annual reporting is required and a final report will be required. Questions: o Are you providing a list of the DBE? § It was already provided in addendum #1. o Building rates strictly the well house? § The building at the pump station and booster station are under building rates, anything 5’ or more will be considered heavy. o Can you work on the pump station during the winter? § Yes, just need to take some precautions for freezing, however I don’t recommend it and any time you are working the clock is ticking. o Does the town take spoiled material and/or asphalt? § We are unsure – need to clarify. o Contract time? § 210 days. o What was the engineers price? § $3.3M o There will be enough pressure to test the tank? § You will fill it with the booster pump station. o General layout? § North to South, Tool Barn to High School, then cross-country across route 25. o Do you anticipate us using temporary water? § No. o Access to the east side of the RR? § Road into the industrial park. o Is there any problem with directionally drilling during the winter by Kinney Drugs? § No problem again remember if you are working the clock is ticking. o Is there any contingency plan if we cannot directionally drill? § Not at this time, we will have to take it as it comes, depending upon the issue, it will depend what the issue is it will depend as to what our plan would be. o Does VTrans require an 18 month warranty on asphalt? § VTrans listed their requirements, it’s all listed in the bid documents. o Specifications for hydrants are very specific, would the town consider buying the hydrants themselves? § Not at this time, because it would change the bid price for the other bidders and there could be some confusion, however it’s something that we can look into. o Pre-buy surveying is required? § Yes. · Tour was given to the sites that will be remodeled and/or replaced during the project. · Motion made by Robert Terrill and seconded by Robert W. Nutting to adjourn. So voted. Motion passed unanimously. Adjourn: Meeting adjourned at 4:31 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk