October 18, 2011 at 1:30 pm
Bradford Academy Building
Attending: Bob Terrill, Larry Drew, Jonathan Thornton, Robert W, Nutting and Bridget Simmons Visitors: Mark Youngstrom of Otter Creek Engineering, Mike Carey of State of Vermont, several others not listed, but attendance sheet is available upon request. Absent: Seth Bean, Lunnie Lang, Dale Thornton and Ron Moore Meeting called to order by Robert W. Nutting at 1:30 pm Water Project: · Mark Youngstrom gave an overview of the project including the following: o Installation of new tank. o Replacement of 16,000’ of water main. o Complete rebuild of water pump station. o There is a large amount of directional drilling Schedule: o As you see fit, may be some replacement of lines this late fall, early winter, but other than that, just hit hard in the spring. Funding: o Entirely by State of Vermont Drinking Water Revolving Fund. Review of Bid Requirements. o Otter Creek has provided a 16 page bid document package and would like all of them submitted fully executed. Review of Contract Documents. Easement: o All long term easements have been obtained. o The construction easements will be done prior to project, Bridget & Mark will be working on them. Special Conditions: o All water services under state highway will be moled or directional drilled with sleeves. o Hannaford water main in addendum #1 – this is priority in the spring. Location of line as well. o You must contact DBE and have proof prior to submission of the bid documents. § Semi-annual reporting is required and a final report will be required. Questions: o Are you providing a list of the DBE? § It was already provided in addendum #1. o Building rates strictly the well house? § The building at the pump station and booster station are under building rates, anything 5’ or more will be considered heavy. o Can you work on the pump station during the winter? § Yes, just need to take some precautions for freezing, however I don’t recommend it and any time you are working the clock is ticking. o Does the town take spoiled material and/or asphalt? § We are unsure – need to clarify. o Contract time? § 210 days. o What was the engineers price? § $3.3M o There will be enough pressure to test the tank? § You will fill it with the booster pump station. o General layout? § North to South, Tool Barn to High School, then cross-country across route 25. o Do you anticipate us using temporary water? § No. o Access to the east side of the RR? § Road into the industrial park. o Is there any problem with directionally drilling during the winter by Kinney Drugs? § No problem again remember if you are working the clock is ticking. o Is there any contingency plan if we cannot directionally drill? § Not at this time, we will have to take it as it comes, depending upon the issue, it will depend what the issue is it will depend as to what our plan would be. o Does VTrans require an 18 month warranty on asphalt? § VTrans listed their requirements, it’s all listed in the bid documents. o Specifications for hydrants are very specific, would the town consider buying the hydrants themselves? § Not at this time, because it would change the bid price for the other bidders and there could be some confusion, however it’s something that we can look into. o Pre-buy surveying is required? § Yes. · Tour was given to the sites that will be remodeled and/or replaced during the project. · Motion made by Robert Terrill and seconded by Robert W. Nutting to adjourn. So voted. Motion passed unanimously. Adjourn: Meeting adjourned at 4:31 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
October 12, 2011 at 6:00 pm
Bradford Academy Building
Attending: Robert Terrill, Lunnie Lang, Larry Drew, Dale Thornton, Jonathan Thornton, Ron Moore and Bridget Simmons Visitors: Brian Schlager Absent: Robert W. Nutting & Seth Bean Meeting called to order by Robert Terrill at 6:00 pm Visitors & Public Comment: · No public comment. Minutes: · Motion made by Lunnie Lang and seconded by Larry Drew to approve the minutes September 13, 2011. So voted. Motion passed unanimously. · Motion made by Lunnie Lang and seconded by Larry Drew to approve the minutes September 22, 2011. So voted. Motion passed unanimously. Sewer Report: · Motion made by Larry Drew and seconded by Lunnie Lang to approve the Sewer Operators report as written. So voted. Motion passed unanimously. Sewer - New Business: · Sewer Project: The construction company is anticipating around November 1st. · Motion made by Lunnie Lang and seconded by Larry Drew to approve the sewer increase permit application submitted. So voted. Motion passed unanimously. Sewer – Old Business: · Discussion ensued regarding the Maple Street project. · Depot Street: o Manhole: The manhole is the responsibility of the sewer department. This will need to be fixed. Bridget needs to call Fornwalt Excavation to get a price on repairing the road. o Motion made by Lunnie Lang and seconded by Larry Drew to fix the manhole down by ARC on Depot Street as long as the costs are within reason. So voted. Motion passed unanimously. o Road: Phil is planning to put fill on Depot Street and then grade the road. Bridget is to contact ARC to see if they are willing to help with the cost of the materials o Motion made by Lunnie Lang and seconded by Larry Drew to have Phil fix the holes on depot street for approximately $500. So voted. Motion passed unanimously. Sewer Orders: · Motion made by Lunnie Lang and seconded by Larry Drew to approve the sewer orders as written. So voted. Motion passed unanimously. Payroll: · Motion made by Larry Drew and seconded by Lunnie Lang to approve the payroll orders as written. So voted. Motion passed unanimously. Water Report: · Motion made by Lunnie Lang and seconded by Larry Drew to approve the Water Operators report as written. So voted. Motion passed unanimously. Water - New Business: · No new business to report. Water – Old Business: · Larry’s Lane: Phil has been up and repaired the road. The project is completed. Water Project: · The water project has gone to bid. The advertisement date was September 26th. There is a pre-bid meeting scheduled for October 18th at 1:30 PM. The bid opening is scheduled for October 27th at 3:00PM. Mark Youngstrom of Otter Creek Engineering has received several requests for the project plans. Water Orders: · Motion made by Lunnie Lang and seconded by Larry Drew to accept the Water Orders as written. So voted. Motion passed unanimously. Other Business: · Brushwood – Jon and Bridget did a “walk-thru” with TPL to locate all debris that needs to be cleaned up. Jon is scheduling a time with Ron and others to get the area cleaned up. · Motion made by Lunnie Lang and seconded by Larry Drew to adjourn. So voted. Motion passed unanimously. Adjourn: Meeting adjourned at 7:15 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
September 22, 2011 at 6:30 pm
Bradford Academy Building – Selectboard JOINT Meeting
Attending: Robert W. Nutting, Robert Terrill, Lunnie Lang, Larry Drew and Bridget Simmons Visitors: n/a Absent: Seth Bean, Jonathan Thornton, Dale Thornton & Ron Moore Selectboard meeting called to order by Robert Miller at 6:30 pm Selectboard proceeded with the agenda items as listed. During the point where the Water & Sewer Commission were listed on the agenda, the following motion was made by the Selectboard: · Brian Schlager moved for the Town to pay for necessary equipment for NEMRC conversion and for the Water and Sewer Commission to pay for their staff training. MOTION PASSED. Water & Sewer Commission part of the Selectboard meeting ended and the Commissioners continued with their meeting. Discussion ensued regarding NEMRC and then following motion was made: · Motion made by Lunnie Lang and seconded by Robert Terrill to have the office manager move forward with NEMRC training at the cost of the water & sewer department. So voted. Motion passed unanimously. · Motion made by Larry Drew and seconded by Lunnie Lang to adjourn. So voted. Adjourn: Meeting adjourned at 7:31 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
September 13, 2011 at 6:00 pm Bradford Academy Building Bradford Water & Sewer Commission Minutes
Attending: Robert W. Nutting, Robert Terrill, Seth Bean Lunnie Lang, Larry Drew, Dale Thornton, Jonathan Thornton, Ron Moore and Bridget Simmons
Visitors: Brian Schlager, Dan Smith and Brian Seligman
Absent: n/a
Meeting called to order by Robert W. Nutting at 6:01 pm
Visitors & Public Comment:
· Brian Seligman:
Wondering if there has been any additional thought on the landscaping, I’ve been taking care of the land and seeding up above the property line. Could I get a letter that states you will not do anything in terms of landscaping? We do mowing, but that’s all we are going to do. Robert W. Nutting & Seth Bean will go out and meet with Brian at the land and see what he is specifically asking for.
· Bridget will ask Jessica Bean to put the W&S Commission on the agenda for the next meeting, to confirm that the Town is going to have Phil do this, with no extra charges for labor and/or equipment.
· Motion made by Larry Drew and seconded by Lunnie Lang to have Phil from the Town Highway repair Larry’s Lane as presented, with approximately $1,500 in materials to be split 4 ways with The water & Sewer Department paying ¼ and the 3 residents of Larry’s Lane paying ¾. Motion passed unanimously.
Minutes:
· Motion made by Robert Terrill and seconded by Lunnie Lang to approve the minutes August 22, 2011. So voted. Motion passed unanimously.
Sewer Report:
· Motion made by Robert Terrill and seconded by Lunnie Lang to approve the Sewer Operators report as written. So voted. Motion passed unanimously.
Sewer - New Business:
· Great news! The Flow has decreased significantly with the repairs that have been made.
· In terms of spreading sludge, we need to try to spread this fall if we can.
· Kats Pump Service – This is a budget item for 2012, just a heads up, something to think about. No action taken this evening.
Sewer – Old Business:
· No old business to report.
Sewer Orders:
· Motion made by Lunnie Lang and seconded by Larry Drew to approve the sewer orders as written. So voted. Motion passed unanimously.
Payroll:
· Motion made by Lunnie Lang and seconded by Larry Drew to approve the payroll orders as written. So voted. Motion passed unanimously.
Water Report:
· Motion made by Lunnie Lang and seconded by Larry Drew to approve the Water Operators report as written. So voted. Motion passed unanimously.
Water - New Business:
· Bob Terrill wanted us to know that at the pump house, the abutting neighbor lost more land and sooner or later it’s going to affect our property line. Bob has spoken with Sara Hansas regarding the land erosion problem and whether or not there might be any funding out there to get this repaired.
· Motion made by Larry Drew and seconded by Lunnie Lang to go ahead and get the grants from FEMA to fix the problem of the land erosion by the pump house. So voted. Motion passed unanimously.
· Regarding cutting/haying at the pump house, the person that was going to cut it, cannot because the land is now contaminated – due to the flooding. Do you want to brush-hog it or do you want to leave it until next year?
· Motion made by Lunnie Lang and seconded by Larry Drew to have Daryl Smith brush-hog the land over by the pump station. So voted. Motion passed unanimously.
· Motion made by Lunnie Lang and seconded by Larry Drew to have Bridget draft a list of the number of units and rate payers to send to Edna Feuerstein, but prior, send Edna a letter letting her know what the costs will be and that she will be responsible for those costs. So voted. Motion passed unanimously.
Water – Old Business:
· Mark Youngstrom will have bid documents to the W&S next week. Bridget is to contact Jessica Bean and ask for the W&S Commission to be put on the agenda for bid signing and approval.
Water Orders:
· Motion made by Lunnie Lang and seconded by Robert Terrill to accept the Water Orders as written. So voted. Motion passed unanimously.
· Motion made by Lunnie Lang and seconded by Robert Terrill to accept the Otter Creek Order as written. So voted. Motion passed unanimously.
· Motion made by Lunnie Lang and seconded by Robert Terrill to not reimburse the town for the payment of the truck until the single audit report has been filled out and accepted. So voted. Motion passed unanimously.
Other Business:
· Brushwood – responding to the letter received we will need to pick up the items listed in order to continue with the sale of Brushwood. Bridget is to contact TPL and ask for an onsite meeting with the person who did the inspection. Picture will be taken, before and after the clean-up. Once the clean-up is done, we will draft a letter letting them know that this is all that will be done, as we have no control over who may or may not put things on the Brushwood property. In terms of the items that need to be removed from Brushwood, there might be money left in the green up fund to dispose of these items.
· The October meeting has been rescheduled from Tuesday, October 11th to Wednesday, October 12th at 6:00 PM.
· Request from 2 Selectboard members for the W&S Commissioner to write up a formal complaint in regards to the conversations that took place on September 12th 2011 – Bridget will call VLCT and ask the proper protocol with elected officials and harassment.
· Motion made by Larry Drew and seconded by Lunnie Lang to adjourn. So voted.
Adjourn:
Meeting adjourned at 8:11 p.m.
Respectfully submitted:
Bridget Simmons, Recording Clerk
August 22, 2011 at 6:00 pm
Bradford Academy Building
Attending: Robert W. Nutting, Robert Terrill, Lunnie Lang, Larry Drew, Dale Thornton, Jonathan Thornton and Bridget Simmons Visitors: Mark Johnson, Brian Schlager, Bill Pickens of EJP and Bob Moody of EJP. Absent: Seth Bean Meeting called to order by Robert W. Nutting at 6:01 pm Visitors & Public Comment: · Mark Johnson: He is here with questions regarding the cost of sewer for possible assisted living facility here in Bradford. · Mark was stated that there will be 30 units and each unit will have a sink and an under-counter sink. He is wondering is wondering if there will be a charge for each of the units or if they will be treated like a “wet bar” as in any other residence? · Lunnie was wondering if there will be a charge for each person or if it’s a group bill? Larry Drew wondered if it will be non-profit? Mark said yes. · Robert Nutting asked how soon do you need an answer? As soon as possible, but not tonight. Robert Terrill wanted to know if you will be billing separately? All billed together. · Mark wants to know if this going to be residential or commercial? · We will need to do some research and see how others are charged. Bridget will call other locations to find out what they do in terms of billing and hook on fees. Minutes: · Motion made by Lunnie Lang and seconded by Larry Drew to approve the minutes July 12, 2011. So voted. Motion passed unanimously. Sewer Report: · Motion made by Robert Terrill and seconded by Lunnie Lang to approve the Sewer Operators report as written. So voted. Motion passed unanimously. Sewer - New Business: · Susan Bradford: There was a sewer issue at Susan Bradford’s house, there was a camera used by Hartigan to determine what the problem was. It was determined that CVPS set a pole and it went thru the private sewer service line. The repair was complete3d with the help of Fornwalt and W.S.I. Plumbing. Susan Bradford paid for the work performed by W.S.I. Plumbing and MS Septic service a total of $480 – she would like to be reimbursed asap. There is a warrant issued tonight to pay Susan back. · Larry Drew wants to know if CVPS is paying for anything? Lunnie Lang said that CVPS will pay for part of the costs. It’s still yet to be determined how much CVPS will pay. Lunnie has copies of the bills we’ve rec’d thus far and will pass them along to CVPS. Once the other bill comes in from Fornwalt, we will pass that along to CVPS and come to a compromise regarding how much CVPS will pay. · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the warrant for $480 written to Susan Bradford. So voted. Motion passed unanimously. · Discussion ensued regarding the VOSHA inspection. Everything can be taken care of prior to the final report given to us. Everything except for the respiratory policy & procedures. At this point, the commissioners would like Dale to complete as many of these items as we can. Through EJP we have free training, be sure to take advantage of this. Sewer – Old Business: · How are we doing on Maple Street? Lengthy discussion regarding the drain issue and the other water going into the system. · How much over budget are in terms of Maple Street? It’s unknown at this time as we haven’t received a bill from Fornwalt yet. · What is happening with the man hole on Depot Street? At this point, Phil is researching it. Sewer Orders: · Motion made by Lunnie Lang and seconded by Larry Drew to approve the sewer orders as written. So voted. Motion passed unanimously. Payroll: · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the payroll orders as written. So voted. Motion passed unanimously. Water Report: · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the Water Operators report as written. So voted. Motion passed unanimously. Water - New Business: · E.J. Prescott: They are here to discuss order parts for the upcoming water project. Several suggestions as to what we should do in terms of our project. · Water Project: We are almost ready to go to bid; it’s looking like September 1st for the bid to be released. · Jon thinks we should look into to purchasing a trailer for the lawn tractor. The new truck is too high for us to ramp the lawn tractor in. Jon thinks if we purchase this, then we could get one that could hold our flags and cones, etc. Jon has priced on at Trailer Depot and its approx. $1,250. · Motion made by Lunnie Lang and seconded by Larry Drew to purchase a trailer from Trailer Depot using some of the money saved from not having to pay rent this year. So voted. Motion passed unanimously. Water – Old Business: · No old business to report. Water Orders: · Motion made by Lunnie Lang and seconded by Robert Terrill to accept the Water Orders as written. So voted. Motion passed unanimously. Other Business: · Ryan Taylor can cut another round off the field at the pump house. · Motion made by Lunnie Lang and seconded by Larry Drew to adjourn. So voted. Adjourn: Meeting adjourned at 8:09 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
July 12, 2011 at 6:00 pm
Bradford Academy Building
Attending: Robert W. Nutting, Seth Bean, Larry Drew, Lunnie Lang, Robert Terrill, Dale Thornton, Ron Moore and Bridget Simmons Visitors: Mark Youngstrom & Brian Schlager Absent: Jonathan Thornton Meeting called to order by Robert W. Nutting at 6:00 pm Visitors & Public Comment: · Brian Schlager has a job description for a clerk of the works for the sewer project and a job description for a clerk of the works to include both the water project and the sewer project. Minutes: · Motion made by Lunnie Lang and seconded by Larry Drew to approve the minutes June 13, 2011. So voted. Motion passed unanimously. Sewer Report: · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the Sewer Operators report as written. So voted. Motion passed unanimously. Sewer - New Business: · No new business to report. Sewer – Old Business: · We are still working on the insurance/safety issues. · Plant needs a new trimmer, there is $1,000 budgeted for new equipment and nothing has been spent to date. · Motion made by Robert Terrill and seconded by Lunnie Lang to purchase a new trimmer from the Tool Barn. So voted. Motion passed unanimously. Sewer Orders: · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the sewer orders as written. So voted. Motion passed unanimously. Payroll: · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the payroll orders as written. So voted. Motion passed unanimously. Water Report: · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the Water Operators report as written. So voted. Motion passed unanimously. Water - New Business: · No new business to report. Water – Old Business: · The field down by the pump stations has been hayed. · Spoke with Brian Schlager, asked his opinion on picking up the new water truck. He thought that it would be ok to pick up the new water truck as long as it’s put in the town’s name and Brain felt that it was ok to purchase the new radio as well. Water Orders: · Motion made by Robert Terrill and seconded by Lunnie Lang to accept the Water Orders as written. So voted. Motion passed unanimously. Other Business: · Water Project Update: Update given by Mark Youngstrom from Otter Creek Engineering: o Discussion ensued regarding whether or not we would need to hire a “clerk of the works” person for the water project. Mark indicated that this is not necessary, he has people at his firm that do this, it’s part of our contact with Otter Creek and any administrative help that he needs, he would ask Bridget for. o Motion made by Larry Drew and seconded by Lunnie Lang to have Mark Youngstrom of Otter Creek and Bridget Simmons handle all aspect of the water project. So voted. Motion passed unanimously. o When will this project be put out to bid? Mark said, that this will be put out to bid as soon as I get the permit from VTrans and The State of Vermont’s permit, hopeful I will get them within 2 weeks, that’s what I am going to ask for. Mid-August, opening mid-September. o Mark wanted to know what type of pipe we want to use for the water project - Iron pipe or PVC pipe? We asked which do you recommend? PVC is a fine pipe…but more communities use iron pipe, PVC is cheaper right now – Mark recommends Iron Piping. The Commissioners agree. o Confirming that we want all the valves to close right and open left. o Confirming that we want the Hydrants the same. Yes o In terms of water services, right now copper is specified – Mark wanted to know if we still want that or do we want to switch, Polyethylene is good material and this is what Mark recommends. The Commissioners agree that polyethylene is the way to go. · Discussion ensued regarding the job description presented by the office manager. Motion made by Robert Terrill and seconded by Lunnie Lang to accept the office manager’s job description as written. So voted. Motion passed unanimously. · The office manager reminded everyone that she will be on vacation starting Friday until July 25th. · A copy of the overdue customer list was handed out to the commissioners. · A copy of the bid for the water truck created by the administrative assistant to the Selectboard was handed out to the commissioners. · Discussion ensued regarding the next meeting date of July 26th - there will be no meeting the 26th the next meeting will be held on Tuesday August 9th 2011. Motion made by Lunnie Lang and seconded by Robert Terrill to adjourn. So voted. Adjourn: Meeting adjourned at 7:57 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
June 13, 2011 at 6:00 pm
Bradford Academy Building
Attending: Robert W. Nutting, Seth Bean, Larry Drew, Lunnie Lang, Robert Terrill, Dale Thornton, Jonathan Thornton and Bridget Simmons Visitors: Brian Schlager Absent: n/a Meeting called to order by Robert W. Nutting at 6:03 pm Visitors & Public Comment: · No public comment. Minutes: · Motion made by Larry Drew and seconded by Lunnie Lang to approve the minutes of June 2, 2011. So voted. Motion passed unanimously. Water Report: · Chief Water Operator, Jonathan Thornton presented the May water report. · Bob Terrill asked how the usage was doing. Jon indicated that it was up because of JM Landscaping and Pierson’s being in full operation, plus we had a leak on Main Street. · Motion made by Robert Terrill and seconded by Lunnie Lang to accept the water operator’s report as written. So voted. Motion passed unanimously. Water - New Business: · Discussion ensued regarding having the field by the pump station mowed/hayed. Chris Taylor told Robert Terrill that he would do this for us to have the hay at no cost to the water & sewer department. · Motion made by Lunnie Lang and seconded by Larry Drew to have Chris Taylor hay the field down by the pump station within the next 2 weeks at no cost to the water and sewer department. So voted. Motion passed unanimously. Please note, if it’s not done within the next two weeks, we will pursue other avenues to get this field cut down. · A copy of the Consumer Confidence Report was handed out to The Commissioners. Water – Old Business: · In regards to the new water truck, Brian Schlager suggested that we get something from the dealership that we can present to the Selectboard at their next meeting for approval. Brian also suggested that if the old truck is an asset of the Town, then we should get Selectboards approval prior to putting it up for sale. Water Orders: · Motion made by Robert Terrill and seconded by Lunnie Lang to continue with the same procedure of going to VLCT and if they cannot answer the question then then continue to ask J. Paul Giuliani for legal advice and help. So Voted. Motion passed unanimously. · Motion made by Lunnie Lang and seconded by Robert Terrill to accept the Water Orders as written. So voted. Motion passed unanimously. Sewer Report: · Chief Sewer Operator, Dale Thornton presented the sewer report for May. · Discussion ensued regarding the action plan from Fred Satink of V LCT. Several suggestions were made and action items suggested. We will give Fred Satink our estimated completion dates and also give Fred a call to find out more details on items number B-05-11-04 and B-05-11-06. · Motion made by Lunnie Lang and seconded by Seth Bean to have the office manager give Fred Satink of VLCT a call to find out what we can do on hazard items B-05-11-04 and B-05-11-06 in order to come into safety compliance. So voted. Motion passed unanimously. Larry Drew no longer in attendance. · Sewer operator’s report item number 3 states that there is a line on the service road that needs to be cleaned. The problem is that the line dips and will continue to get plugged. How do you want to handle this? It would cost about $1,600 to have it blown out vs. the cost on having the pipe replaced. This problem needs to be fixed, the customer needs to have it fixed or we need to have it fixed it at their cost. · Motion made by Lunnie Lang and seconded by Robert Terrill to have the office manager draft a letter to let them know the situation and what our recommendations. So voted. Motion passed unanimously. Larry Drew no longer in attendance. · Sewer operator’s report item number 5 states that there really should be an air condition installed down in the plant lab, it gets really hot in there with all the controls and some of the equipment is temperature sensitive. Robert Terrill suggests that we will discuss this at the next budget meeting. · Motion made by Robert Terrill and seconded by Lunnie Lang to accept the sewer operator’s report as written. So voted. Motion passed unanimously. Larry Drew no longer in attendance Sewer - New Business: · Seth Bean noticed some confined space issues at the plant and wondered if anyone has had any training. Jon said that there is information on this in the sewer operators report. Robert W. Nutting said that if there are grants regarding this kind of thing then we need to take advantage of it now while the money is there. · 180,000 gallons of sludge has been spread. Sewer – Old Business: · No old business to report. Sewer Orders: · Robert W. Nutting wants to know why the cost of the electricity so high. Dale indicated that the flow has been about 90,000 gallons over the past few months when normally it hasn’t been over 60,000 gallons. · Motion made by Robert Terrill and seconded by Lunnie Lang to approve the sewer orders as written. So voted. Motion passed unanimously. Larry Drew no longer in attendance. · Motion made by Lunnie Lang and seconded by Seth Bean to approve the sewer order to Robert Terrill as written. So voted. Motion passed. Robert Terrill abstained. Larry Drew no longer in attendance. Payroll: · No payroll orders this meeting. Other Business: · An update from Mark Youngstrom of Otter Creek was handed out that details where we are and what we have left to in order to get ready to start the water project. · Thank you notes were signed by all Commissioners in attendance for the help given during the water project bond votes on June 1st and June 2nd. · April and May financials were reviewed and signed. Motion made by Seth Bean and seconded by Lunnie Lang to adjourn. So voted. Adjourn: Meeting adjourned at 7:39 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
June 2, 2011 at 4:15 pm
Bradford Academy Building
Attending: Robert W. Nutting, Seth Bean, Larry Drew, Lunnie Lang, Robert Terrill, Ron Moore and Bridget Simmons Visitors: Phil Page Absent: Jonathan Thornton and Dale Thornton Meeting called to order by Robert W. Nutting at 4:15 pm Visitors & Public Comment: · No public comment. · Motion made by Lunnie Lang and seconded by Larry Drew to approve moving to the agenda item “Maple Street” to the beginning of the meeting. So voted. Motion passed unanimously. · Regarding Maple Street: Please note, we asked three people to submit a price for the anticipated project and after receiving a price from Locke’s Excavation on May 9, 2011 and Fornwalt Excavation, the one submitted by Locke’s Excavation was withdrawn later in May. The third person asked to submit a price decided that the scope of work was out of his expertise. · Motion made by Lunnie Lang and seconded by Robert Terrill to approve and sign the proposal from Fornwalt Excavation, LLC regarding replacing the sewer line on Maple Street. So voted. Motion passed unanimously. · In terms of pavement Robert W. Nutting feels that the Water/Sewer department should pay for the cost of repaving Maple Street. Robert Terrill feels that we should wait until another meeting to discuss this. Lunnie Lang feels that we should pay the cost of paving Maple Street as well. · Motion made by Lunnie Lang and seconded by Seth Bean to have the Sewer department pay to replace the pavement of 465’, which is the amount of the payment that will be taken up during the time we replace the sewer line. So voted. Opposed by Larry Drew. Minutes: · Motion made by Larry Drew and seconded by Lunnie Lang to approve the minutes of April 26, 2011, April 28, 2011, May 13, 2011, May 16, 2011 and May 25, 2011. So voted. Motion passed unanimously. Sewer Report: · No sewer report for this meeting. Sewer - New Business: · No new business to report. Sewer – Old Business: · Discussion ensued regarding the agreement received from Efficiency Vermont in order to replace some bulbs at the sewer plant that will be unavailable after June of 2012. Efficiency Vermont is willing to give the Town of Bradford’s sewer department $720 in order to help cover the cost of replacing these bulbs. The total cost will be approximately $1,800, with $720 paid by Effiecency Vermont. · Motion made by Larry Drew and seconded by Lunnie Lang to approve and sign the Efficiency Vermont Incentive Agreement. So voted. Obstained by Robert Terrill. Sewer Orders: · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the sewer orders as written. So voted. Motion passed unanimously. Payroll: · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the payroll orders as written. So voted. Motion passed unanimously. Water Report: · No water report for this meeting. Water - New Business: · No new business to report. Water – Old Business: · No old business. Water Orders: · Motion made by Lunnie Lang and seconded by Robert Terrill to accept the Water Orders as written. So voted. Motion passed unanimously. Other Business: · Discussion ensued regarding the request from the Northeast Trailblazers and their use of Brushwood Forest. Robert Terrill thinks we should send letter to Fairlee and West Fairlee asking them if they are ok with it or if we approve the request and it’s signed then there should be something put in there that says once the sale is finalized then the contract is not valid. · Motion made by Lunnie Lang and seconded by Larry Drew to approve and sign the Northeast Trailblazers Landowner Permission Form giving them permission to use the Brushwood property until the sale is finalized. So voted. Motion passed unanimously. · Discussion ensued regarding NEMRC and the statement from Henri Powers, town treasurer - Larry Drew & Robert W. Nutting both stated that they were informed from the town treasurer that she is just waiting for the office manager to come downstairs and be trained on NEMRC, that she is able to do all the training and that there was no need to hire someone from NEMRC to come in and do the training. The Office Manager let the commissioner’s know that this is not the point that we are at, right now the next steps are to have both the town treasurer and the office manager do job descriptions. Once these are completed a meeting with take place between the treasurer, the office manager and Selectboard member, Brian Schlager, who has taken the lead on this project. Several Commissioners expressed their concern to see the job description prior to it being handed in and sent over to Brian. The office manager let them know that she will give them all a copy of it for suggestions/corrections and/or changed prior to handing · it in to Brian Schlager. Motion made by Seth Bean and seconded by Lunnie Lang to adjourn. So voted. Adjourn: Meeting adjourned at 4:56 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
May 25, 2011 at 7:00 pm
Bradford Academy Building
Attending: Larry Drew, Robert W. Nutting, Lunnie Lang, Seth Bean and Bridget Simmons Visitors: Several including, Mark Youngstrom, Brian Schlager, Gloria Fox, Ted Unkles, Andy Clark plus 2 others. Absent: Robert Terrill Special hearing held for anticipated water project. Robert W. Nutting opened the meeting at 7:01 pm. Welcome to the final hearing to be held regarding the bond vote for the water project. Mark Youngstrom of Otter Creek Engineering is here to give a presentation on our behalf and is here to answer any of your questions. Mark Youngstrom, Otter Creek Engineering: A very detailed presentation was given by Mark Youngstrom regarding the anticipated water project, what improvements would be made, what improvements are going to be mandated by the state and how the financing has changed. The big piece of information that has changed is the financing. The old financing was to be thru Rural Development. The new financing will be the State Drinking Water Revolving Loan Fund. Mark then opened the floor for questions. No questions asked. Ted Unkles pointed out a couple of items, one being that it would be great if the water project and the sewer project could coordinate to lessen the construction disruption to the town residents and the second simply stating why there needs to be two votes; one for the water rate payers and one for the town residents. Adjourn: Meeting adjourned at 7:57 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
May 16, 2011 at 7:00 pm
Bradford Academy Building
Attending: Larry Drew, Robert W. Nutting, Robert Terrill, Lunnie Lang, Seth Bean and Bridget Simmons Visitors: Several including, Mark Youngstrom, Brian Schlager, Mark Johnson, Hope Clough, Martina Stever, Bruce Stever, Dan Perry II, Steve Longmore, plus 4 others. Absent: n/a Special hearing held for anticipated water project. Robert W. Nutting opened the meeting at 6:59 pm. Welcome to the 1st of 2 hearings to be held regarding the bond vote for the water project. The next hearing will be on May 25th 2011 at 7:00. Mark Youngstrom of Otter Creek Engineering is here to give a presentation on our behalf and is here to answer any of your questions. If you have any questions that Mark cannot answer, he or Bridget will find the answer for you by our next meeting. Question posed: Q: Before Mark gets started, are they any changes from the last presentations? A: Only change is the financing. Mark Youngstrom, Otter Creek Engineering: A very detailed presentation was given by Mark Youngstrom regarding the anticipated water project, what improvements would be made, what improvements are going to be mandated by the state and how the financing has changed. The big piece of information that has changed is the financing. The old financing was to be thru Rural Development. The new financing will be the State Drinking Water Revolving Loan Fund. Mark then opened the floor for questions. Question posed: Q: Where is the 500,000 new storage tank going? A: On Farr Lane off from Fairground Road. Question posed: Q: Will you keep the storage past the interstate? A: Yes. Question posed: Q: What type of pipes will you be using? A: Iron. Question posed: Q: I know some places use Chloramine, what do we use here? A: Sodium hypo-clomine. Question posed: Q: Are they any guarantees for this money? We’ve been promised money for the sewer project time and time again and still there is none. A: this is a guaranteed as you can get. This money has our name on it and we are 4th on the list. As soon we call them and tell them we have a yes bond vote, the money is ours. Question posed: Q: If we do not pass the bond vote, what will be state ordered? A: The well pump station on Fairground road, the pump house and the high leaking places. Then they will work they way down to lower leaking places. Question posed: Q: Will the water quality change? A: Only for those on dead-end loops. For those people it will become fresher. Everyone else’s water quality will stay the same, which is great, because the water quality here is very good. Question posed: Q: What about the $1M plus the town has already collected? A: That wasn’t for the water project that is for the sewer project - which is being voted on separately. Any other questions? I will be here if you want to talk to me individually. The next meeting will be May 25, 2011 Adjourn: Meeting adjourned at 8:17 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
May 13, 2011 at 12:30 pm Bradford Academy Building Bradford Water & Sewer Commission Minutes
Attending: Robert W. Nutting, Lunnie Lang, Robert Terrill and Bridget Simmons
Visitors: n/a
Absent: Seth Bean and Larry Drew
Meeting called to order at 12:31 p.m.
This was an emergency meeting held to approve a special warrant to send out a mailing regarding the pending water project.
Motion made by Lunnie Lang and seconded by Robert Terrill to approve the special water project warrant for $225.15 written to The Postmaster – Bradford. Vermont. So voted. Motion passed unanimously.
Adjourn:
Meeting adjourned at 12:33 p.m.
Respectfully submitted:
Bridget Simmons, Recording Clerk
April 26, 2011 at 6:00 pm
Bradford Academy Building
Attending: Larry Drew, Robert W. Nutting, Seth Bean, Robert Terrill, Lunnie Lang, Bridget Simmons
Visitors: Brian Schlager
Absent: Dale Thornton & Jon Thornton
Meeting called to order by Robert W. Nutting at 6:01 pm
Visitors & Public Comment:
· Brian Schlager – I spoke with Anthony Stevens regarding the dry hydrant, I also reviewed the tax information, there is not now, nor was there ever was a tax break, we will draft an easement for him to sign and then we should be all set.
· Larry Drew – I went to JM Landscaping and checked on the price of con vetch, it’s very expensive, I also picked up a catalog for other ideas. While I was there I spoke with Jim Musty, who had also spoken with Brian Seligman. I spoke with Jim regarding the wild flower seeds and Jim told me that we could not just simply “throw” seeds on the hill by the reservoir, the ground would need to be tilled, there would need to be more work involved then just putting throwing wild flower seeds on the hill and hoping flowers would grow.
· Motion made by Lunnie Lang and seconded by Seth Bean that the board take no action in terms of landscaping on the bank by the reservoir on Larry Lane. So voted. Motion passed unanimously.
Minutes:
· Motion made by Larry Drew and seconded by Robert Terrill to approve the minutes of April 7, 2011. So voted. Motion passed unanimously.
· Motion made by Larry Drew and seconded by Robert Terrill to approve the minutes of April 12, 2011. So voted. Motion passed unanimously.
Sewer Department
Sewer Report: Sewer - New Business:
No sewer report. No new business.
Sewer – Old Business: Sewer Orders:
No old business. No sewer orders.
Water Department
Water Report: Water - New Business:
No water report. No new business.
Water – Old Business: Water Orders:
No old business. No water orders.
Other Business:
· Discussion ensued regarding the change of use forms presented by Adman Coutler, based upon the information presented it does not appear to be a problem. Motion made by Lunnie Lang and seconded by Seth Bean to approve the change of use permit. So voted. Motion passed unanimously.
· Discussion ensued regarding the change of use forms presented by Margaret Carlan/Jean Carlan. Motion made by Larry Drew and seconded by Lunnie Lang to approve the change of use permit. So voted. Motion passed unanimously.
Payroll:
· Motion made by Robert Terrill and seconded by Lunnie Lang to accept the payroll orders as written. So voted. Motion passed unanimously.
Water Project:
· Discussion ensued regarding the water project and the upcoming informational meeting dates, bond vote dates and newspaper postings. Mark Youngstrom will be present for all informational meetings and is more than happy to provide any and all information that is needed. Here are the proposed dates that will be taken to the SelectBoard for final approval on Thursday April 28, 2011.
Bond Votes: Informational Meetings:
Wednesday – June 1st 2011 – 10:00 am – 7:00 pm – Water Rate Payers Monday - May 16th 2011 - 7:00 pm
Thursday – June 2nd 2011 – 10:00 am – 7:00 pm – Town Residents Thursday – May 26th 2011 - 7:00 pm
Newspaper Postings:
Wednesday – May 11th 2011
Wednesday – May 18th 2011
Wednesday – May 25th 2011
· Motion made by Larry Drew and seconded by Robert Terrill to cancel and withdraw all motions, resolutions and any other statements previously made with respect to the call and notice of the water bond election in regards to the anticipated water project in the amount of Four Million Seventy-Nine Thousand Seven Hundred Fifty Dollars ($4,079,750). So voted. Motion passed unanimously.
· Motion made by Lunnie Lang and seconded by Seth Bean to warn a bond vote of Three Million Twenty-Four Thousand Dollars ($3,024,000) subject to reduction from the receipt of available state and federal grants-in-aid, and other financial assistance (estimated to be $1,722,800 in the form of loan forgiveness and a negative interest rate), for June 1st 2011 for the water rate payers and a bond vote for June 2nd 2011 for the town residents, noting that the water rate payers will have to vote on both dates, once as a rate payer and once as a town resident. We will also hold two informational meetings, one on May 16th 2011 and one on May 26th 2011. So voted. Motion passed unanimously.
· There will be no regular scheduled meetings held in May.
· Motion made by Robert Terrill seconded by Lunnie Lang to have Bridget Simmons get prices on a new computer for the Office Manager to be presented at the meeting on Thursday night, if possible.
Motion made by Larry Drew and seconded by Lunnie Lang to adjourn. So voted.
Adjourn:
Meeting adjourned at 6:47 p.m.
Respectfully submitted:
Bridget Simmons, Recording Clerk
April 12, 2011 at 6:00 pm
Bradford Academy Building
Attending: Larry Drew, Robert W. Nutting, Seth Bean, Robert Terrill, Lunnie Lang, Dale Thornton, Jon Thornton, Ron Moore, Bridget Simmons Visitors: Brian Schlager & Richard Bolander Absent: n/a Meeting called to order by Robert W. Nutting at 6:00 pm Visitors & Public Comment: · Brian Schlager: Sewer Project update: Selling the Bond is legal and is ok as long as we selling in VT to another municipality. This seems to be the best & cheapest option. Question Posed: Will we still have to go out for a Town vote? Yes. Robert W. Nutting thanked Brian for the update. Minutes: · Motion made by Lunnie Lang and seconded by Larry Drew to approve the minutes of March 22, 2011. So voted. Motion passed unanimously. · Minutes from April 7, 2011 will be reviewed and voted on at the next Water & Sewer Commissioner’s meeting. Sewer Report: · Report presented by Dale Thornton, Chief Sewer Operator. · Discussion regarding the sludge sample. Once tested, we will have to decide if we want to spread or not. · Motion made by Larry Drew and seconded by Robert Terrill to approve the sewer operators report as written. So voted. Motion passed unanimously. Sewer - New Business: · A building at the sewer plant that is falling apart it will need to be repaired or replaced. Dale Thornton indicated that maybe it’s just the door that needs to be repaired or replaced. Bob Terrill thought it looked like the sides were falling off. Dale Thornton let everyone know that the inside is fine. Bob Terrill thought that maybe the siding just needs to be fixed. Dale Thornton suggested that barn doors would be best, it was suggested that maybe Ron Moore could fix it. · Motion made by Lunnie Lang and seconded by Larry Drew to have Dale Thornton look into replacing or repairing the doors. So voted. Motion passed unanimously. · Spreading – Hartigan - .03 cents per gallon, plus $500 for mixing and transporting and the cost of lime. · Motion made by Lunnie Lang and seconded by Larry Drew to use Hartigan again in 2011 for land spreading. So voted. Motion passed unanimously. Sewer – Old Business: · In regards to the sewer line on Maple Street and the towns paving project – Bob Terrill suggested that we should ask for quotes from 3 different people in terms of the water and sewer commissions portion. Sewer Orders: · Motion made by Larry Drew and seconded by Lunnie Lang to approve the sewer orders as written. So voted. Motion passed unanimously. Payroll: · No payroll orders for this meeting. Water Report: · Water Operator’s report presented by Jon Thornton, Chief Water Operator. · Motion made by Lunnie Lang and seconded by Robert Terrill to approve the water operators report as written. So voted. Motion passed unanimously. Water - New Business: · It has been 5 years since we had the storage tank cleaned on Larry’s Lane, it is due for a cleaning. We received quotes from M&K Commercial Diving and Underwater Solutions. Discussion ensued regarding the different prices and levels of service. · Motion made by Seth Bean and seconded by Larry Drew to go with M&K Commercial Diving to perform the inspection of the 500,000 gallon storage tank. So voted. Motion passed unanimously. · SCADA System: This dialer can handle as much as we want, but we will need to add more memory and update the computer. Let’s see if we can put this cost into the water project. · Questions raised regarding hydrants and dry hydrants in regards to the fire that happened yesterday at The Richardson Block. Water – Old Business: · Suggestion to have Jon come in during “evening” hours to perform inspections in the few houses that he cannot access during the day. First, let’s try to send a letter and see what happens from there. · Motion made by Lunnie Lang and seconded by Seth Bean to send a letter to both parties to schedule a day when we can get in and check the equipment. So voted. Motion passed unanimously. · Larry’s Lane: Rough quote given by Phil to repair Larry’s Lane, should be around $1,000 plus a few hours and the price of the grader and etc. We will need to check with The State of Vermont to ensure that we are ok to put the town’s equipment on a private road, even if we have a “right-of-way” before any action is taken. · Perfect Pear – Bridget needs to make sure that we have the documentation ready for the April 14th 2011 meeting. Water Orders: · Motion made by Larry Drew and seconded by Lunnie Lang to accept the Water Orders as written. So voted. Motion passed unanimously. Other Business: · Copies of the minutes from the joint meeting with the SelectBoard on April 5th 2011 given out. · Copies of the agenda for the SelectBoard on April 14, 2011 were given out as the W&S Commission is on the agenda. · Motion made by Lunnie Lang and seconded by Robert Terrill to send a copy of the email received from Carol Carpenter at The State of Vermont to Brian Seligman regarding Vermonster 4X4 and chlorinated water. So voted. Motion passed unanimously. Motion made by Larry Drew and seconded by Robert Terrill to adjourn. So voted. Adjourn: Meeting adjourned at 7:19 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
Special Meeting – Larry’s Lane
April 7, 2011 at 6:00 pm
Bradford Academy Building
Attending: Robert Terrill, Robert W. Nutting, Larry Drew, Lunnie Lang, Seth Bean, Jonathan Thornton and Bridget Simmons Visitors: Brian Seligman, Brian Schlager, Robert Miller, Phil Page, Dom Smith, Dan Smith. Absent: n/a Meeting called to order by Robert W. Nutting – 6:00 pm Visitors & Public Comment: Larry’s Lane – Road Repair: · Robert Nutting gave a quick update as to what happened at the prior meeting and why we are here tonight at this special meeting. · Dan Smith: You have an easement to access the reservoir. Eight years ago the town made the decision on which roads they would take care of, prior to this decision the road was graded and plowed by the town. Now Dom Smith has a small business on this road and Brian Seligman now lives there full time. We all use the road - we all need to get up there. We should be able to come to a maintenance agreement between all 4 of us. I feel that the best split would be in a 4 way split. Winter maintenance for the 2010 – 2011 season was only $645 for this winter, which we split it 3 ways – going forward we would like to split this 4 ways. The quote of $6,600 to repair road includes putting in drainage. This time of year it gets really muddy because of the drainage problem. I just cannot understand why the Water & Sewer Board doesn’t want to split this 4 ways. I have considered turning the road over to the town, but I am not going to spend the money to bring it up to town specifications however, I would be happy to discuss this with Phil Page. Maybe after this repair that we are planning to do, maybe Phil could help via the town with what might be needed yearly, for example, grading? Also, it may take a day or so to make sure it’s ditched and drained properly. As long as the road is passable then that’s ok with me. There is no need to widen the road. As long as it’s in the minutes, we can split it by the number of owners. · Robert Miller: We, as The Town, do not want to take over the road. As long as we have a right-away on the road, then we might be able to help out this way. There was a very heated discussion regarding the culvert and the lack of payment. · Phil Page: Brian you reported that you had a culvert problem, we agreed to help you out, if you paid for the culvert, then the town would pay for the work to have it installed – there was approximately $1,100 worth of work was done. In terms of the culvert, the water/mud, etc was coming off the private road and plugging the culvert. The Culvert was $400 and still has not been paid for. In terms of using the highway department to help maintain this road & repairing it, that will need to be brought to the SelectBoard to see if we can use the “town” services to repair the road. · Brian Seligman: Let me tell you why we needed to replace the culvert – it’s because ”your road failed”. There was a heated discussion regarding the culvert and lack of payment – then Brian said “You will have a check tomorrow for $400”. · Larry Drew: Phil, can you go up there and tell us how much it would cost to “fix” Larry’s Lane? · Brian Schlager: Let’s make sure we have the right to do this, legally. Bridget to run this by the lawyer. · Dom: I am happy with whatever repairs are done, no the road doesn’t need to be widen as long as we do what Jason did at the bottom, I will be happy. · Larry Drew made a motion to move the to table discussion until Phil has had a chance to review the road, seconded by Lunnie Lang – So Voted. Motion passed unanimously. Larry’s Lane – Pond: · Lunnie Lang stated that he though we already made a motion at our last meeting to not fill the pond. It was report by Robert W. Nutting that yes we did, however, we are discussion whether or not the Board is standing by their decision to not fill the pond. · Brian Seligman: Brian again gave his point of view regarding the pond. “If the board is going to retain their position, you leave me no choice but to go to court.” Brian said that he had an inspector come up and inspect the pond, but said he wasn’t willing to share that information with The Water & Sewer Board. I think this is ridiculous, it’s a waste of the town’s money and it’s a waste of my money. You are going to lose; you will pay me for the inspector cost and for the lawyer cost. · Brian Schlager: In terms of filling or not filling the pond - I would point out in the agreement between Bradford Water & Sewer Commission and Paul J. & Roberta A. Gallerani - Section #9b which states: “Galleranis agree for themselves, their successors and assigns, to maintain the earthen dam presently existing at this location and to promptly repair any leaks which may develop in it and to allow the Commission to use the same as a method of stabilizing the volume of overflow water discharged from its reservoir in the same manner as has been done in past years” - which states to me if there is an issue of the pond losing water, then it would fall under this section. Also, I would point out section #9d – “In the event that both the reservoir and adjoining storage facility are permanently abandoned and no longer used in connection with the distribution of water to the inhabitants of Bradford, he Commission may withdraw from this Agreement. Such withdrawal shall be effective only when the Commission has given to the Galleranis, their heirs or assigns, written notice of an intent to terminate the Agreement at least twelve (12) months in advance of the effective date of such termination.” · The Board all agreed to stand behind their motion at the previous meeting. Bridget will draft a letter formally letting Brian Seligman know. Larry’s Lane – Landscaping: · Brian again gave his opinion. · Robert Terrill – I look at it this way, we are not in the business of landscaping, and Brian Seligman knew that the reservoir was there when he purchased the house. · Motion made by Robert Terrill and seconded by Lunnie that we do nothing in terms of landscaping around the reservoir on Larry’s Lane. The vote was as follows: Lunnie Land & Bob Terrill - Yes vote. Seth Bean & Larry Drew – No vote. Robert W. Nutting – Obtained. This motion was Defeated. · Larry Drew suggested that maybe we could use crown vetch to make things look nicer, it’s a flowering weed and he has used this at his house. · Seth Bean suggested that maybe we could do a wild flower seeding mix. · Brian Seligman – regarding the slope, if you could use grass - that would be fine. It’s the fence that I am concerned about. At the last meeting I suggested a couple of other options to help hide the fence. Would you like me to give you those numbers again? · Lunnie Lang – No, we already have those from the previous meeting – maybe we could have Larry Drew looking into a price on the seeding and/or crown vetch. · Motion made by Lunnie Lang and seconded by Seth Bean to have Larry Drew check with JM Landscaping to see what the prices of crown vetch or a wild flower seeding mix would be and report to us at the next meeting. So Voted. Motion passed unanimously. Other Business: · Phil Page: I Just wanted to let you guys know that we are going to get ready for the work on Mill Street and Maple Street. I have already spoken with Jon about this and we will work together to coordinate both projects. Phil is trying to get the paving bids done ASAP, this would happen around July 1st. The Board thinks this is great news, and feels as long as we could have our excavation done prior to then that would be great. The Office Manager will need to research to find out if The Water & Sewer Commission needs to put their portion of this project out to bid. · Robert W. Nutting: On Welch Drive, there is a big hole, it is by the manhole. Phil wants to know what we are going to do about it. · Jon presented updated quotes for the new water truck and pointed out that we got a quote from Twin State Ford that was lower from the rest of the quotes we had received. · Motion made by Robert Terrill to purchase the truck from Twin State, seconded by Lunnie Lang. So voted. Motion passed unanimously. · Motion made by Larry Drew and seconded by Robert Terrill to approve the payroll orders. So voted. Motion passed unanimously. · Motion made by Lunnie Lang and seconded by Larry Drew to appoint Bob Terrill with Larry Drew as the alternate to sign off on weekly payroll and payroll liabilities. So voted. Motion passed with 4 yes votes and one no vote. Robert Terrill, Lunnie Lang, Larry Drew & Robert W. Nutting – Yes votes and Seth Bean – No vote. · It was brought to the attention of the Water & Sewer Commission that there is a daycare on Larry’s Lane; we need to send change of use form to them. Motion made by Larry Drew and seconded by Lunnie Lang that we go into executive session regarding a legal issue. So Voted. Motion passed unanimously. Those invited to attend the executive session were Brian Schlager, Jon Thornton and Bridget Simmons. The board went into executive session at 7:17 p.m. and returned to an open session at 7:34 p.m. · Motion made by Lunnie Lang and seconded by Larry Drew to have the Bridget Simmons contact Paul Giuliani regarding the legal issue. Motion made by Larry Drew and seconded by Seth Bean to adjourn. So voted. Adjourn: Meeting adjourned at 7:41 p.m. Respectfully submitted: Bridget Simmons, Recording Clerk
March 22, 2011 at 6:00 pm Bradford Academy Building Bradford Water & Sewer Commission Minutes
Attending: Robert Terrill, Robert W. Nutting, Larry Drew, Lunnie Lang, Seth Bean, Jonathan Thornton, Ron Moore, The office manager
Visitors: Mark Youngstrom, Brian Seligman, Brian Schlager, Richard Bolander, Danny Perry II, Robert Lefebvre and David Chipman
Absent: Dale Thornton
Meeting called to order by Robert W. Nutting – 6:00 pm
Visitors & Public Comment:
· Brian Seligman: Brian gave a brief introduction as to who he was and what he does in the community. Brian is here to discuss Larry’s Lane, maintenance of the road and the slope of the reservoir plus the pond on his road.
o Larry’s Lane Road Repair: Early in existence of the access road, the road was maintained at great cost by the land owner at the time. In 2003 the Seligman family purchased the house. From 2003 – 2010 the Seligman family rarely used the road as it was a vacation home. In October of 2010, Jason Fornwalt gave Brian Seligman a quote of approximately $6,210 to restore Larry’s Lane from Mink Hill to Marj Smith’s residence. In early 2011, Jason Fornwalt did some work to begin the process of fixing Larry’s Lane, costing $2,493.52. The original quote presented to the commission was for $2,000 and The Commissioner’s agreed to split it 4 ways, with the commission paying up to $500.
§ In August of 2004 Brian hired Blanchard Excavation to repair the road for the sum total of $490. Brian feels that all of Larry’s Lane needs to be restored and the cost estimate is approximately $6,210, in addition Brian feels that the Commission should share in the cost of the culvert that was installed by the Town of Bradford, costing $400. At first, Brian felt the split for these repairs should be ¾ by the Water & Sewer Commission and ¼ to be paid by the occupants of Larry’s Lane. After thinking about it for quite some time Brian now believes it is in everyone’s best interested to get the road restore ASAP and he revised his opinion for the cost split to 2/3 to be paid by the Water & Sewer Commission and 1/3 to be paid by the occupants of Larry’s Lane. Brian also feels once the road has been restore, there should be an agreement drafted that states the Water & Sewer Commission is not responsible for ?, which is yet to be determined.
o Robert W. Nutting: What does that quote from Jason do to the condition of Larry’s Lane? There is also an option of going back to the “old right of way”. Maybe the road should be restored and given to the Town of Bradford. Tonight we should take no action, April 12th and wait until next meeting to get all parties here with all the information they have. This meeting should include Dan Smith, Dominic Smith, Brian Seligman and the Water & Sewer Commission.
o Richard Bolander: We should also include the town highway Foreman in the meeting regarding the Town taking over Larry’s Lane.
o Lunnie Lang: There should be a “special” meeting set up to discuss Larry’s Lane.
o Motion made by Larry Drew and seconded by Lunnie Lang to have the office manager coordinate a special meeting between the occupants of Larry’s Lane, the Town of Bradford Highway Foreman and the Water & Sewer Commission. So Voted. Motion passed unanimously.
· Landscaping of the slope by the reservoir on Larry’s Lane:
o Brian Seligman: This portion of the reservoir has not been maintained by the Water & Sewer Commission since Brian has been there, indicating the “slope”. Brian has strong feelings on the way it looks. In order to make this slope “less of an eye sore”, Brian met with a landscaper and the landscaper suggested a couple of options, one was to plant Deliablo 9 Bark plants set on 9’ centers which would take approximately 26 plants, costing around $1,950 and then fill in empty spots with white pine set on 8’ centers, which would be 18 trees costing approximately $3,600, for a total of $5,550. Another suggestion would be to use a weed whacker and round up, which is what Brian, has been doing there and he can no longer do this. Brain would be willing to share the costs of the trees and the plants.
o Lunnie Lang: Is this area “mow-able“.
o Seth Bean: What about a wild flower, planting a bag of wild flowers, then there is no maintenance.
o Mark Youngstrom: Question posed to Mark: What is your opinion of the “Plants”. Mark - If the commission wants to provide that benefit, there are lots of options, for example, White Pine would work. But it all depends upon how much money you want to spend and if you really want to get into the business of Landscaping.
o Motion made Larry Drew and second Lunnie Lang to take the information provided by Brian Seligman under advisement and then get back to him with our decision. So Voted. Motion passed unanimously.
· Pond:
o Brian Seligman: Last thing on my agenda is the Pond. In terms of the letter from August of 2009. Both of reason in that letter are not valid. All I am asking for is that you supply water once in a while. Brian claims, regardless of what we’ve been told from Carol Carpenter from the Environmental Analysts Department of Waste Water Management Division of The State of Vermont, there can be chlorinated water put into the pond via other “avenues.” Brian indicated that in order to discuss all of these avenues, there would have to be a lawsuit. Other than that, we are just spitting into the wind. Brian really doesn’t want that to happen. Brian stated that the area around the pond is considered a “class 2 wetland.”
o Br